Learn about the essential requirements, obligations, responsibilities, and skills that are helpful in a data entry clerk’s job description.
Data entry clerks are professionals responsible for handling and entering data into a company’s computer system. They’re also a part of maintaining up-to-date information and auditing data sets of all sizes.
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Data Entry Clerk Job Description Template
Do you have great organizational skills and meticulous attention to detail? We're looking for a data entry clerk to maintain accurate records for our organization. As a data entry clerk with us, you will be responsible for entering and verifying data, ensuring data integrity, and supporting our data management systems. If precision and working with data are your forte, this is an excellent opportunity to contribute to our organization's efficiency and success. Our ideal candidate is well-organized, detail-oriented, and able to meet deadlines.
Data Entry Clerk Responsibilities
- Enter data accurately and efficiently into databases
- Follow company policies and procedures for data entry
- Verify data for accuracy
- Quickly resolve data discrepancies
- Maintain confidentiality and security of sensitive information
- Perform regular data backups to ensure the safety and accessibility of data
- Sort, organize, and file physical and electronic documents to maintain an orderly system
- Assist with data cleanup and data maintenance activities
- Collaborate with other team members to ensure data consistency across systems
Data Entry Clerk Requirements
- High school diploma, GED, or equivalent education
- Experience in data entry or a related field is preferred
- Strong attention to detail
- Excellent typing skills. At least 50 WPM is preferred
- Proficiency in using data entry software, databases, and MS Office applications
- Able to work efficiently under minimal supervision.
- Strong organizational and time management skills
- Excellent written and verbal communication skills
Data Entry Clerk Duties And Responsibilities
Enter Data Accurately And Efficiently Into Databases
Entering data accurately and efficiently into databases is essential to maintain the integrity of an organization's information. This ensures reliable and up-to-date data is available for decision-making, reporting, and analysis. To complete this responsibility, candidates must have strong attention to detail, excellent typing skills, and the ability to work with data entry software.
Perform Regular Data Backups To Ensure The Safety And Accessibility Of Data
Data entry clerks should practice following company policies and procedures for data entry to maintain consistency, accuracy, and data security across the organization. Upon completing the onboarding process, employees should be familiar with data entry guidelines, privacy regulations, and any specific protocols established by their company. Attention to detail, policy adherence, and following instructions are critical skills for this responsibility.
Did you know that you do data entry remotely? Check out our round-up to the best remote data entry jobs.
Verify Data For Accuracy
After entering data, data entry clerks should verify all their work for accuracy. Not only does this maintain a level of quality and reliability of information, but it also helps to ensure compliance with company standards. Data entry clerks should have a keen eye for detail and the ability to spot errors or inconsistencies in data.
Follow Company Policies And Procedures For Data Entry
Another important part of a data entry clerk's job is to follow company policies and procedures for data entry. This is important to maintain data consistency, accuracy, and security across the organization. Clerks should be familiar with data entry guidelines, privacy regulations, and any specific protocols established by their company.
Collaborate With Other Team Members To Ensure Data Consistency Across Systems
Although many data entry clerk positions are remote, candidates still have to collaborate with other team members. Working with people from different departments and across systems is important to avoid discrepancies. To effectively perform this job duty, data entry clerks should have good communication skills, believe in teamwork, and have the ability to coordinate with colleagues or data administrators.
If you want to work as a data entry clerk, we recommend updating your resume before applying for jobs. For help with your resume, check out our data entry resume guide and our recommendations for the best resume writing services.
Data Entry Clerk Salary And Job Outlook
Median National Salary: $57,209
Education Required: High school diploma, GED, or equivalent education
Number of Jobs: A projected decrease of 5,200 jobs per year from 2021-2031
Job Growth 2020 – 2030: 0%
The Bottom Line
If you’re interested in applying for jobs as a data entry clerk, check our list of the best free job posting sites to help start your search. If you want to add a Data Entry Clerk to your team, post your Data Entry Clerk job description on ZipRecruiter!
